Registration

Thank you for attending the AAFCS Annual Conference & Expo in St. Louis!


Registration Deadlines

Early-Bird Deadline: Monday, April 15th, 2019

Advance Deadline: Friday, May 31st, 2019

On-Site Online Registration Deadline: Friday, June 14th, 2019

Registration will also be open on-site. We encourage you to register online ahead of time to save time in St. Louis!

Registration Rates

Full Registrations: 

All Full Registrations include the Sunday Welcome Reception, Tuesday Continental Breakfast, and Wednesday Capstone Luncheon. More information coming soon! 

If you are attending the Kappa Omicron Nu Conclave at AAFCS Annual Conference, please click here for registration rates and more information.

Early-Bird Registration--Deadline April 15th
Member: $489
Nonmember: $599
Student: $209

Advance Registration--Deadline May 31st
Member: $599
Nonmember: $709
Student: $249

On-Site Online Registration--Deadline June 14th (You may still register in St. Louis at these rates)
Member: $699
Nonmember: $809
Student: $269

One-Day Registrations: 

Early Bird/Advance Rates: 
Monday One-Day Registration
(includes Sunday Welcome Reception): $279

Tuesday One-Day Registration (includes Continental Breakfast): $279
Wednesday One-Day Registration (includes Capstone Luncheon): $200

On-site (online and in person) Rates: 
Monday One-Day Registration
(includes Sunday Welcome Reception): $299
Tuesday One-Day Registration
(includes Continental Breakfast): $299
Wednesday One-Day Registration
(includes Capstone Luncheon): $220

Other Types of Registration: 

Expo-Only Registration (includes Tuesday Continental Breakfast)*: $99
Family/Guest Registration
 (includes Tuesday Continental Breakfast; may only be purchased with a full or one-day registration)*: $99


*ALL presenters, including poster presenters and participants in the Apparel, Textiles, and Design Juried Showcase and Curriculum Showcase, must purchase a full or one-day registration and do not qualify for the Expo or Family/Guest registrations.




Payment Policy

IF YOU ARE UNSURE IF YOUR EMPLOYER WILL APPROVE FUNDING, WE SUGGEST YOU WAIT TO REGISTER. Even if you have not paid, the cancellation fee will still be owed to AAFCS. Unpaid conference fees must be paid before attending future conferences. 

PAYING BY PURCHASE ORDER?

To pay by Purchase Order, please select "pay by check" when checking out.  You do NOT have to enter a PO number. An invoice will be automatically generated, and you can access it by going into your account at "MyAAFCS" on the AAFCS website and clicking on "Pay Open Invoices." This will allow you to save and/or print the invoice to pass along to your employer. AAFCS will not automatically generate or send any other invoice--please contact us at annualconf@aafcs.org with any questions or special requests. 

PLEASE NOTE: By May 31st, 2019, AAFCS must receive full payment for all outstanding annual conference registration purchase orders, or registrants intending to pay by purchase order must pay a deposit of $100 PLUS the price of all ticketed events and additional purchases. Registration and all purchases will be cancelled if AAFCS does not receive either the PO payment or this deposit by May 31st. There will be refunds for individual deposits made in place of PO payment once AAFCS receives full PO payment under this policy. There will be no exceptions. 

PAYING BY CHECK? 

To pay by personal check, please select "pay by check" when checking out. An invoice will be automatically generated, and you can access it by going into your account at "MyAAFCS" on the AAFCS website and clicking on "Pay Open Invoices." AAFCS will not automatically generate or send any other invoice--please contact us at annualconf@aafcs.org with any questions or special requests. If we do not receive payment in full postmarked within 30 days of registration or postmarked by the applicable registration deadline if it is more than 30 days post-registration dateyou will be responsible for paying the registration rate in effect when payment occurs. For example, if you register at the Early Bird rate and we do not receive payment by the Early Bird deadline or within 30 days of your registration, you will be responsible for paying the higher Advance Registration Rate. If we do not receive full payment for the total amount due (including any fees incurred by missing a registration deadline) by May 31st, your conference registration and all purchases will be cancelled. Cancellation fees will still be due to AAFCS if AAFCS must cancel for non-payment. 

All checks should be sent to the following address: 

AAFCS
Attn: Annual Conference
400 N. Columbus St. 
Suite 202
Alexandria, VA 22314 

PAYING BY CREDIT CARD?

If you are paying by credit card, please select "pay by credit card" and follow the on-screen prompts. 

Cancellation and Refund Policy

Refund requests must be made in writing by email to annualconf@aafcs.org (preferred); by mail to AAFCS, Attn: Annual Conference, 400 N. Columbus St., Ste. 202, Alexandria, VA 22314; or by fax to 703-706-4663. With limited exceptions, due to medical or family emergencies, only refund requests emailed, postmarked, or faxed by May 31st, 2019 will be considered.  Approved Refunds will be processed following the Annual Conference. A cancellation fee of 20% of your total conference purchases--PAID OR UNPAID (registration plus ticketed events and additional purchases)--will be assessed for refund requests emailed, postmarked, or faxed through April 15th, 2019. A cancellation fee of 30% of your total conference purchases--PAID OR UNPAID (registration plus ticketed events plus additional purchases)--will be assessed for refund requests postmarked or faxed from April 16th-May 31st, 2019. In the case of a medical or family emergency, official documentation will be required prior to refund approval. 

IF YOU ARE UNSURE IF YOUR EMPLOYER WILL APPROVE FUNDING, WE SUGGEST YOU WAIT TO REGISTER. Even if you have not paid, the cancellation fee will still be owed to AAFCS. Unpaid conference fees must be paid before attending future conferences. 

ROI Toolkit

Ways to Save

The best way to save is to register before the Early-Bird deadline! You'll save up to $210 off the online rate--and you have until April 15th! 

Professionals

If you are not a member, you may purchase a first-year membership for just $100 along with your registration--a savings of $10 off the nonmember rate! 

Students: We have a deal for you! 

If 6 or more students register from your university, you will receive $20 per person off your registration costs! This deal is available ONLY until April 15th. EXTENDED: this deal is available until May 31st! To take advantage of this offer, all students must register. Then, one representative should contact Sara Tantillo at annualconf@aafcs.org to have the discount applied.

How to Edit Your Registration or Add Tickets

If you need to change your registration type, remove tickets from your record, or add additional tickets to an event for which you've also purchased tickets, this cannot be done online. Please contact Sara Tantillo at annualconf@aafcs.org or 703-706-4612.

If you want to add tickets to an event you've not yet purchased tickets for, or add a Family/Guest registration, please follow the instructions below. You may also get in touch with Sara at annualconf@aafcs.org or 703-706-4612 for help. 

1. Log into MyAAFCS using your existing username and password. If you forget your password, please use the "Forgot Password" link to recover your password, do NOT create a new account.

2. Click on "Register for or Edit an Event, Exam, or Webinar". 

3. Toward the top of the page, click on the blue button that says "Registered Events."

4. A list of the events you've registered for will appear! Click on "110th Annual Conference & Expo."

5. A listing of everything you've purchased will appear. Click on the small blue link that says "Adjust this Registration" to add tickets to your record. You CANNOT add a ticket to a meal or excursion for which you've already purchased tickets. To add an additional ticket, email us at annualconf@aafcs.org.

6. This will bring you to a page that lists all potential purchases. Hit "add" next to any tickets you would like to purchase, then scroll to the bottom of the page and select "View Shopping Cart."

7. Hit the checkout button, select your payment type, and make sure to fully finalize your additions!

Please feel free to contact Sara at annualconf@aafcs.org or 703-706-4612 with any questions; to add additional tickets to events for which you've already purchased tickets; or to remove or exchange tickets (may be subject to a fee).

Photo Policy

By registering for the AAFCS Annual Conference, attendees hereby agree to allow AAFCS to use any photos taken of them during the conference in news media, social media, website, publications, articles, marketing pieces, etc.

Exercise Waiver

In order to attend the 110th Annual Conference & Expo, you must agree to the waiver below when you register. There will be a waiver release question on the first page of the registration form

I acknowledge that I may participate in one or more of the fitness events that the American Association of Family & Consumer Sciences (AAFCS) will hold at the AAFCS Annual Conference & Expo from June 23rd-26th in St. Louis, Missouri.

I acknowledge and agree that my participation in these events is of my own free will. I agree that I assume all risks associated with my participation in this activity. 
I recognize that these events may involve physical activity. I hereby affirm that I am in good physical condition and do not suffer from any known disability or condition which would prevent or limit my participation in this event. Alternatively, I agree not to participate in these activities if I am not in good health or cannot safely participate.

As lawful consideration for my being allowed to participate in this activity, I agree to release, indemnify, protect and hold harmless AAFCS, and AAFCS’s officers, directors, trustees, agents, and employees from any and all losses, damages, claims, demands, causes of action, judgments, or liabilities whatsoever (including, but not limited to, all damages related to any personal injury, property damage, court costs, and attorneys’ fees) resulting from or related in any way to my participation in this activity.

I hereby release, waive, and forever discharge AAFCS, and AAFCS’s officers, directors, trustees, agents, and employees from any and all claims, causes of action or liabilities, of any nature whatsoever, which result from any personal injuries, property damages, or other liabilities sustained arising from my participation in this activity.

I HAVE CAREFULLY READ THIS WAIVER AND RELEASE FORM AND FULLY UNDERSTAND ITS CONTENTS.  I AM AWARE THAT THIS WAIVER AND RELEASE FORM CONTAINS A RELEASE FROM LIABILITY AND I HAVE AGREED TO IT OF MY OWN FREE WILL.

This waiver applies to any additional registrants added to the primary registration as a family member or guest.

Harassment Policy

AAFCS Anti-Harassment Policy and Code of Conduct

The AAFCS Annual Conference & Expo aims to be inclusive to the largest number of contributors, with the most varied and diverse backgrounds possible. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, ethnicity, socioeconomic status, political beliefs, and religion.

This Anti-Harassment Policy and Code of Conduct outlines our expectations for all those who participate in the AAFCS Annual Conference & Expo, as well as the consequences for unacceptable behavior.

We expect all participants in the AAFCS Annual Conference & Expo to create a safe and positive experience for everyone.

“Participant” in this policy refers to anyone present at the AAFCS Annual Conference & Expo, including staff, contractors, vendors, exhibitors, hotel and AV staff, speakers, AAFCS leadership, and all attendees.


Expected Behavior

We expect all participants at the AAFCS Annual Conference & Expo to abide by this Anti-Harassment Policy in all venues, including ancillary events and official and unofficial social gatherings.

  • Exercise consideration and respect in your speech and actions.
  • Refrain from demeaning, discriminatory, or harassing behavior and speech.
  • Be mindful of your surroundings and of your fellow participants.
  • Alert AAFCS staff or leadership if you notice a dangerous situation, someone in distress, or violations of this Anti-Harassment Policy, even if they seem inconsequential.


Unacceptable Behavior

Unacceptable behaviors include but are not limited to

  • intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participants in the AAFCS Annual Conference & Expo, at all related events and in one-on-one communications carried out in the context of the AAFCS Annual Conference & Expo. AAFCS event venues may be shared with members of the public; please be respectful to all patrons of these locations.
  • harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, age, appearance, political beliefs, or other personal characteristics
  • inappropriate use of nudity and/or sexual images in public spaces (including presentation slides)
  • deliberate intimidation, stalking, or following
  • harassing photography or recording
  • inappropriate disruption of talks or other events
  • unwelcome and uninvited attention or conduct
  • physical assault (including unwelcome touch or groping)
  • real or implied threat of physical harm
  • real or implied threat of professional or financial damage or harm
  • possession or use of any illegal drug, narcotic or banned substance
  • possession or use of any item defined as a weapon, illegal or not

Exhibitors in the expo hall, sponsor or vendor booths, and similar activities are also subject to the Anti-Harassment Policy and Code of Conduct. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing, uniforms, or costumes, or otherwise create a sexualized environment.

Be careful in the words that you choose. Remember that sexist, racist, homophobic, Islamophobic, anti-Semitic, transphobic, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive “jokes” are not appropriate for the AAFCS Annual Conference & Expo.

Consequences of Unacceptable Behavior

Unacceptable behavior from any participant at the AAFCS Annual Conference & Expo will not be tolerated.

If a participant engages in unacceptable behavior, AAFCS may take any action they deem appropriate, including removal from the AAFCS Annual Conference & Expo (without refund) at which the harassment occurred. Egregious violations will result in more severe sanctions.

If You Are Subject to or Witness Unacceptable Behavior

If you are being harassed, notice someone else is being harassed, or have any other concerns, please contact a member of the AAFCS staff immediately or report through the anonymous online reporting form, available on the AAFCS AC website and in the app. Staff can be found at the registration desk, or wearing navy STAFF ribbons. You may also contact Sara Tantillo, Associate Director, Events & Outreach, by email at stantillo@aafcs.org, or through the conference app.

ALL reports are confidential.

If possible, provide the following information, preferably in writing:

  • Identifying information (name, appearance, role) of the participant who has committed an offense
  • The approximate time of the behavior
  • The circumstances surrounding the incident
  • Other people involved in or witnessing the incident

The staff are trained on how to deal with the incident and how to further proceed with the situation.

If needed or requested, staff will help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the AAFCS Conference & Expo. No one will be contacted without the permission of the person who was harassed/assaulted. If requested, staff will provide a full refund (minus ticketed events already attended) to anyone who has been harassed or assaulted so that they may process the event in their own space.

Addressing Grievances

If you feel you have been falsely or unfairly accused of violating this Anti-Harassment Policy and Code of Conduct, you should notify AAFCS with a concise description of your grievance, by email to stantillo@aafcs.org or via the online reporting tool.


Policy developed based on information from Smarts Consulting

Audio Visual Information

All presenters will be provided with an LCD Projector if it is requested. AAFCS does not provide laptop computers or any other AV equipment other than a screen, cart, and microphone if deemed necessary. You will be able to rent other equipment from the AV company with which AAFCS is contracting. The AV form will be posted in the spring--please make sure to check back!

Please contact annualconf@aafcs.org with any questions.