Registration

Thank you for your interest in the AAFCS Annual Conference in Baltimore!  Registration is open!


If you have ever been a member or have purchased anything from AAFCS, you should already have an account! If you don't know your login, PLEASE use the password retrieval link or contact us at annualconf@aafcs.org to get your information
--setting up a new account will mean you will not be able to access all of the information needed to register. 


If you're registering on mobile, please make your screen horizontal to optimize registration.

How to Register

Registration is open! Click the button above and sign into your MyAAFCS account! If you do not remember your username and password, or think you do not have an account, PLEASE use the "recover Username/Password" link. If you have ever purchased anything from AAFCS, even if you are not a member, you have an account. 

The registration form can be accessed on your mobile device! However, you MUST hold your device horizontally for it to work. 

If you have any questions, please feel free to contact us at annualconf@aafcs.org or 703-706-4612.

Registration Rates and Deadlines

Full and One-Day Registrations

Registration rates and deadlines in table format. Full registrations--all include the Friday Welcome Reception and Saturday Luncheon:  Early Bird Deadline--April 15th, 2020. Member rate: $439, Nonmember rate $549, Student rate $184. Advance Registration Deadline--June 1st, 2020: Member rate: $549, Nonmember rate: $659, Student rate: $224. On-site Online Deadline: June 15th, rates also valid on-site in Baltimore. Member rate: $649, Nonmember rate: $759, Student rate: $244. One-Day Registrations: Early Bird/Advance rates are the same, with a deadline of June 1st. Saturday-Only (includes Saturday Luncheon): $285. Sunday-Only, $255. On-site online deadline, June 15th. Rates also valid on-site in Baltimore. Saturday-Only (includes Saturday Luncheon): $310, Sunday-Only: $280.
SPECIAL OFFER: Purchase a first-year membership with your registration for the special rate of $100, and save $10 off of the Nonmember rate! 

Other Types of Registration: 

Family/Guest Registration (includes Saturday luncheon; may only be purchased with a full or one-day registration)*: $99

*ALL presenters, including poster presenters and participants in the Apparel, Textiles, and Design Juried Showcase and Curriculum Showcase, must purchase a full or one-day registration and do not qualify for Family/Guest registrations.

NEW: Paper Program

Sustainability matters to AAFCS and is the right and responsible thing to do!

In 2020, we will be making the conference program available digitally here and continue to post important conference details on our app. No worries, all of the information you need will be available electronically.

If you still prefer to have a printed program onsite,  please select the registration package that includes a paper program for an addition cost of $7.50.

Payment Policy

IF YOU ARE UNSURE IF YOUR EMPLOYER WILL APPROVE FUNDING, WE SUGGEST YOU WAIT TO REGISTER. Even if you have not paid, the cancellation fee will still be owed to AAFCS. Unpaid conference fees must be paid before attending future conferences. 

PAYING BY PURCHASE ORDER?

To pay by Purchase Order, please select "pay by check" when checking out.  You do NOT have to enter a PO number. An invoice will be automatically generated, and you can access it by going into your account at "MyAAFCS" on the AAFCS website and clicking on "Pay Open Invoices." This will allow you to save and/or print the invoice to pass along to your employer. AAFCS will not automatically generate or send any other invoice--please contact us at annualconf@aafcs.org with any questions or special requests. 

If we do not receive full payment for the total amount due by June 1st, your conference registration and all purchases will be cancelled.* Cancellation fees will still be due to AAFCS if AAFCS must cancel for non-payment. 

PAYING BY CHECK? 

To pay by personal check, please select "pay by check" when checking out. An invoice will be automatically generated, and you can access it by going into your account at "MyAAFCS" on the AAFCS website and clicking on "Pay Open Invoices." AAFCS will not automatically generate or send any other invoice--please contact us at annualconf@aafcs.org with any questions or special requests. If we do not receive payment in full postmarked within 30 days of registrationyou will be responsible for paying the registration rate in effect when payment occurs. If we do not receive full payment for the total amount due (including any fees incurred by missing a registration deadline) by June 1st, your conference registration and all purchases will be cancelled.* Cancellation fees will still be due to AAFCS if AAFCS must cancel for non-payment. 

All checks should be sent to the following address: 

AAFCS
Attn: Annual Conference
PO Box 79377
Baltimore, MD 21279

*PLEASE NOTE: By June 1st, 2020, AAFCS must receive full payment for all outstanding annual conference registration purchase orders, or registrants intending to pay by purchase order or employer check must pay a credit card deposit of $100 PLUS the cost of all ticketed events and additional purchases.
Registration and all purchases will be cancelled if AAFCS does not receive either the PO payment or this deposit by June 1st. There will be refunds for individual deposits made in place of PO or check payment once AAFCS receives full payment under this policy. There will be no exceptions. 

PAYING BY CREDIT CARD?

If you are paying by credit card, please select "pay by credit card" and follow the on-screen prompts. 

Cancellation and Refund Policy

Refund requests must be made in writing by email to annualconf@aafcs.org (preferred) or by mail to AAFCS, Attn: Annual Conference, 400 N. Columbus St., Ste. 202, Alexandria, VA 22314. With limited exceptions, due to medical or family emergencies, only refund requests emailed, postmarked, or faxed by June 1st, 2020 will be considered.  Approved Refunds will be processed following the Annual Conference. A cancellation fee of 20% of your total conference purchases--PAID OR UNPAID (registration plus ticketed events and additional purchases)--will be assessed for refund requests emailed, postmarked, or faxed through April 15th, 2020. A cancellation fee of 30% of your total conference purchases--PAID OR UNPAID (registration plus ticketed events plus additional purchases)--will be assessed for refund requests postmarked or faxed from April 16th-June 1st, 2020. In the case of a medical or family emergency, official documentation will be required prior to refund approval. 

IF YOU ARE UNSURE IF YOUR EMPLOYER WILL APPROVE FUNDING, WE SUGGEST YOU WAIT TO REGISTER. Even if you have not paid, the cancellation fee will still be owed to AAFCS. Unpaid conference fees must be paid before attending future conferences. 

Ways to Save

  • Registration rates have decreased! Register by the Early Bird Deadline to save up to $210!
  • The room rate at the Hyatt Regency Baltimore Inner Harbor is $169 (plus taxes and fees)—the lowest it has been since 2016. Click here to learn more and book your room at the conference rate. 
  • Meal ticket rates have not increased since 2016.
  • Stay just two nights to attend all included events (though we encourage you to take more time to explore the city!). 
  • The Hyatt is just 20 minutes from Baltimore/Washington International Thurgood Marshall Airport, and 10 minutes from the Amtrak station. Click here to learn more about transportation—discounts on ground transportation coming soon!

How to Edit Your Registration or Add Tickets

If you need to change your registration type, remove tickets from your record, or add additional tickets to an event for which you've also purchased tickets, this cannot be done online. Please contact Sara Tantillo at annualconf@aafcs.org or 703-706-4612.

If you want to add tickets to an event you've not yet purchased tickets for, or add a Family/Guest registration, please follow the instructions below. You may also get in touch with Sara at annualconf@aafcs.org or 703-706-4612 for help. 

1. Log into MyAAFCS using your existing username and password. If you forget your password, please use the "Forgot Password" link to recover your password, do NOT create a new account.

2. Click on "Register for or Edit an Event, Exam, or Webinar". 

3. Toward the top of the page, click on the blue button that says "Registered Events."

4. A list of the events you've registered for will appear! Click on "111th Annual Conference & Expo."

5. A listing of everything you've purchased will appear. Click on the small blue link that says "Adjust this Registration" to add tickets to your record. You CANNOT add a ticket to a meal or event for which you've already purchased tickets. To add an additional ticket, email us at annualconf@aafcs.org.

6. This will bring you to a page that lists all potential purchases. Hit "add" next to any tickets you would like to purchase, then scroll to the bottom of the page and select "View Shopping Cart."

7. Hit the checkout button, select your payment type, and make sure to fully finalize your additions!

Please feel free to contact Sara at annualconf@aafcs.org or 703-706-4612 with any questions; to add additional tickets to events for which you've already purchased tickets; or to remove or exchange tickets (may be subject to a fee).

Photo Policy

By registering for the AAFCS Annual Conference, attendees hereby agree to allow AAFCS to use any photos taken of them during the conference in news media, social media, website, publications, articles, marketing pieces, etc. If you have concerns about this policy, please contact us at annualconf@aafcs.org

Wellness Waiver

In order to attend the AAFCS Annual Conference, you must agree to the waiver below when you register. There will be a waiver release question on the first page of the registration form

I acknowledge that I may participate in one or more of the fitness events that the American Association of Family & Consumer Sciences (AAFCS) will hold at the AAFCS Annual Conference from June 26th-28th in Baltimore, Maryland! 

I acknowledge and agree that my participation in these events is of my own free will. I agree that I assume all risks associated with my participation in this activity. 

I recognize that these events may involve physical activity. I hereby affirm that I am in good physical condition and do not suffer from any known disability or condition which would prevent or limit my participation in this event. Alternatively, I agree not to participate in these activities if I am not in good health or cannot safely participate.

As lawful consideration for my being allowed to participate in this activity, I agree to release, indemnify, protect and hold harmless AAFCS, and AAFCS’s officers, directors, trustees, agents, and employees from any and all losses, damages, claims, demands, causes of action, judgments, or liabilities whatsoever (including, but not limited to, all damages related to any personal injury, property damage, court costs, and attorneys’ fees) resulting from or related in any way to my participation in this activity.

I hereby release, waive, and forever discharge AAFCS, and AAFCS’s officers, directors, trustees, agents, and employees from any and all claims, causes of action or liabilities, of any nature whatsoever, which result from any personal injuries, property damages, or other liabilities sustained arising from my participation in this activity.

I HAVE CAREFULLY READ THIS WAIVER AND RELEASE FORM AND FULLY UNDERSTAND ITS CONTENTS.  I AM AWARE THAT THIS WAIVER AND RELEASE FORM CONTAINS A RELEASE FROM LIABILITY AND I HAVE AGREED TO IT OF MY OWN FREE WILL.

This waiver applies to any additional registrants added to the primary registration as a family member or guest.

Code of Conduct 

AAFCS Code of Conduct

Download in pdf format

The AAFCS Annual Conference aims to be inclusive to the largest number of contributors, with the most varied and diverse backgrounds possible. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, ability, ethnicity, socioeconomic status, political beliefs, and religion.

This Code of Conduct outlines our expectations for all those who participate in the AAFCS Annual Conference, as well as the consequences for unacceptable behavior.

We expect all participants in the AAFCS Annual Conference  to create a safe and positive experience for everyone.

“Participant” in this policy refers to anyone present at the AAFCS Annual Conference, including staff, contractors, vendors, exhibitors, hotel and AV staff, speakers, AAFCS leadership, and all attendees.


Expected Behavior

We expect all participants at the AAFCS Annual Conference  to abide by this Code of Conduct in all venues, including ancillary events and official and unofficial social gatherings.

  • Exercise consideration and respect in your speech and actions.
  • Refrain from demeaning, discriminatory, or harassing behavior and speech.
  • Be mindful of your surroundings and of your fellow participants.
  • Alert AAFCS staff or leadership if you notice a dangerous situation, someone in distress, or violations of this Anti-Harassment Policy, even if they seem inconsequential.


Unacceptable Behavior

Unacceptable behaviors include but are not limited to

  • intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participants in the AAFCS Annual Conference, at all related events and in one-on-one communications carried out in the context of the AAFCS Annual Conference. AAFCS event venues may be shared with members of the public; please be respectful to all patrons of these locations.
  • harmful or prejudicial verbal or written comments or visual images related to gender, sexual orientation, race, religion, disability, age, appearance, political beliefs, or other personal characteristics
  • inappropriate use of nudity and/or sexual images in public spaces (including presentation slides)
  • deliberate intimidation, stalking, or following
  • harassing photography or recording
  • inappropriate disruption of talks or other events
  • unwelcome and uninvited attention or conduct
  • physical assault (including unwelcome touch or groping)
  • real or implied threat of physical harm
  • real or implied threat of professional or financial damage or harm
  • possession or use of any illegal drug, narcotic or banned substance
  • possession or use of any item defined as a weapon, illegal or not

Exhibitors in the expo hall, sponsor or vendor booths, and similar activities are also subject to the Code of Conduct. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing, uniforms, or costumes, or otherwise create a sexualized environment.

Be careful in the words that you choose. Remember that sexist, racist, homophobic, Islamophobic, anti-Semitic, transphobic, and other exclusionary jokes can be offensive to those around you. Excessive swearing and offensive “jokes” are not appropriate for the AAFCS Annual Conference.

Consequences of Unacceptable Behavior

Unacceptable behavior from any participant at the AAFCS Annual Conference will not be tolerated.

If a participant engages in unacceptable behavior, AAFCS may take any action they deem appropriate, including removal from the AAFCS Annual Conference  (without refund) at which the harassment occurred. Egregious violations will result in more severe sanctions.

If You Are Subject to or Witness Unacceptable Behavior

If you are being harassed, notice someone else is being harassed, or have any other concerns, please contact a member of the AAFCS staff immediately or report through the anonymous online reporting form, available on the AAFCS AC website and in the app during conference. Staff can be found at the registration desk, or wearing navy STAFF ribbons. You may also contact Sara Tantillo, Associate Director, Events & Outreach, by email at stantillo@aafcs.org, or through the conference app (available during conference).

ALL reports are confidential.

If possible, provide the following information, preferably in writing:

  • Identifying information (name, appearance, role) of the participant who has committed an offense
  • The approximate time of the behavior
  • The circumstances surrounding the incident
  • Other people involved in or witnessing the incident

The staff are trained on how to deal with the incident and how to further proceed with the situation.

If needed or requested, staff will help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the AAFCS Conference. No one will be contacted without the permission of the person who was harassed/assaulted. If requested, staff will provide a full refund (minus ticketed events already attended) to anyone who has been harassed or assaulted so that they may process the event in their own space.


Addressing Grievances

If you feel you have been falsely or unfairly accused of violating this Anti-Harassment Policy and Code of Conduct, you should notify AAFCS with a concise description of your grievance, by email to stantillo@aafcs.org or via the online reporting tool (available during conference).


Policy developed based on information from Smarts Consulting

Audio Visual Information

All presenters will be provided with an LCD Projector if it is requested. AAFCS does not provide laptop computers or any other AV equipment other than a screen, cart, and microphone if deemed necessary. You will be able to rent other equipment from the AV company with which AAFCS is contracting. The AV form will be posted in the spring--please make sure to check back!

Please contact annualconf@aafcs.org with any questions.