Hub

The “Hub" that launched as a new Expo format for the 2022 conference is BACK! 

The Hub allows for more engagement, networking, the place for impromptu meetings, tabletop exhibits and full exhibit booths, micro-learning, Poster Sessions and Showcases -- all in one place that will be convenient for conference attendees!

Exhibits provide an opportunity for YOU to showcase your organization, resources and products. AAFCS Communities, Affiliates, partners, and other organizations are invited to participate and reserve exhibit space.  The 2023 conference offers space without the pipe and drape display. The open concept allows for more visibility and more engagement! 

If you have questions that you cannot find the answers on this page and are interested in participating in the "Hub" at the 2023 conference, please email annualconf@aafcs.org for more information.

Exhibitor Reservation and Discounted Registration 

Exhibit Options:

• Tabletop Exhibit: You may reserve one or more 6' table(s) and 2 chairs ($250 per table).
• Full Exhibit Booth: You may reserve a 10' x 10' full exhibit space with a 6' table and 2 chairs ($1,000 per booth).

Please NOTE: 

• There is no cost for AAFCS Communities and Affiliates unless you are selling products.

• Two AAFCS affiliates or communities may share one tabletop exhibit.

• Small business owners may also participate, and per Maryland law, all exhibitors who are selling products must file a sales tax form.

Step 2: Upon confirmation of reservation from AAFCS, you will receive the link to pay for the exhibit space (payment deadline: May 31^st) AND register each exhibitor representative. As an eligible exhibitor, the Registration Rate is $200 per representative. Please note the registration deadlines.

Step 3: Exhibitors will receive an Information Packet with the tabletop/full exhibit booth assignment from AAFCS prior to on-site arrival.

When You Have Reserved Space:

Upon confirmation of reservation from AAFCS, you will receive the link to pay for the exhibit space (payment deadline: June 15^th) AND register each exhibitor representative. As an eligible exhibitor, the Registration Rate is $200 per representative. Please note the registration deadlines.

Exhibitors will receive an Information Packet with the tabletop/full exhibit booth assignment from AAFCS prior to on-site arrival.

Need to Know Exhibit Information:

• Location: Hyatt Regency Baltimore Inner Harbor
  
  

• Hours of Operation: the Hub is open on the following days and hours as listed in the Schedule:

            Saturday, June 24^th: 11:00am – 3:15pm
            Sunday, June 25^th: 11:15am – 3:15pm
            Monday, June 26^th: 11:00am – 3:15pm

             - Exhibitors set up time, Saturday, June 24: 7:30am – 10:30am
             - Exhibitors daily tear-down, June 24-26: 3:20pm – 4:00pm
             - Hub exhibitor area must be clear by June 26, 6:00pm.

• Priority space will be assigned to 10' x 10' exhibit reservations.

• AAFCS asks that you have someone staff your exhibit(s) during the Hub’s hours of operation. Security for your products is your responsibility during open hours, please arrange for continuous staffing for your space each day during the hours of operation. If you will not be available for the entire day and leave merchandise on the table, AAFCS will not be responsible for any missing or damaged merchandise. AAFCS is unable to accommodate any storage needs.