Instructions for Test Site Approval

Instructions for Test Site Approval

In order to purchase and administer AAFCS Pre-PAC products, a test site must be approved by AAFCS. Using the online application, test sites must complete and submit the Pre-PAC Test Site Approval Agreement. 

  • The Pre-PAC testing year begins on August 1 and ends on June 30 of the following year. 
  • Test sites must seek AAFCS approval each testing year
  • A new test site approval code will be issued for each testing year.

Defining the Test Site

AAFCS Pre-PAC Test Sites

  • ARE DEFINED by the structure or level of testing and data reporting needed by the site.
  • CAN BE identified at the institution level, department/campus level, or instructor/teacher level.  The level at which the test site is defined is how all assessment registration and results will be coordinated and grouped. 
  • are NOT defined by the actual physical testing location or facility.
Only the personnel identified in the Test Site Approval Agreement (Test Site Administrator and Test Site Coordinator) will receive communications regarding site approval and will have access to password-protected sites associated with the assessment process.

If you have questions regarding how the site should be set up or defined for approval, please contact AAFCS at 703-636-7641 or pre-pac@aafcs.org.

Identifying Test Site Roles

AAFCS Pre-PAC Test Sites will identify individuals to serve in the following roles:
Test Site Administrator
This individual should be administrative and/or supervisory personnel who have the authority to accept responsibility and liability for the assessment program and all aspects of the assessment process.  (Examples include Principal, Director, Supervisor, Dean, etc.)

Test Site Coordinator

This individual should be personnel who can manage and assist all aspects of the assessment process.  Teachers/instructors of record MAY serve in this role.

Test Site Proctor

This individual will be administering the actual assessment.  Proctors must be test site employees.  Teachers/instructors of record MAY NOT serve as the sole proctor.  

These roles have responsibilities and rights within the assessment system.  One person may serve in multiple roles.  

NOTE:  These individuals will receive communications regarding site approval and have access to password-protected sites.

Test Site Responsibilities

The Test Site Administrator and Test Site Coordinator responsibilities include, but are not limited to, the following: 

  • Liaison between AAFCS, test site personnel, and test candidates;
  • Order Pre-PAC products and services;
  • Manage the online assessment registration system;
  • Secure adequate testing location and proctor;
  • Maintain security and proctoring guidelines;
  • Ensure test site technology is compatible with online assessment system;
  • Access Pre-PAC Data Reporting System to view, print, or export score reports; and
  • Provide score reports and certifications (if applicable) to test candidates and those instructors who provide instruction and preparation for the assessment.

Please note that the Test Site Approval Agreement must be completed online by the Test Site Administrator.  Upon submission, a copy of the application will be emailed to the “email address” provided at the beginning of the application.   

An approval confirmation email will be sent to the Test Site Administrator and Test Site Coordinator within 1-2 business days.  If the test site has not received the email, please check the "spam" or "junk" folder first and then contact AAFCS.  Please keep this email communication for future reference as it will include important credentials (username and password) for accessing the assessment system. 

Completing the Application

The Test Site Application includes the following fields:

  • Test Site Name:  Type in the name of the test site (agency, school, campus, organization, etc.)
  • Address:  Mailing address for the test site
  • City:  City where the institution resides
  • State:  Use the 2-Letter State Abbreviation (in all caps)
  • Zip:  Enter the 5 digit zip code
  • Registration Type:  Identify the site as “Academic” (secondary or post-secondary) or “Non-Academic” (business, industry, etc.)  
  • Name, Role & Email Address for Test Site Administrator
  • Name, Role & Email Address for Test Site Coordinator
  • Agreement to Assessment Stipulations

Test sites will be asked to agree to Pre-PAC Assessment Stipulations.  There are a total of 10 stipulations associated with Pre-PAC assessment purchase, registration, administration, and reporting. The Test Site Administrator must accept the stipulations by indicating “I agree” and must then type their full name denoting their signature and indicating acknowledgement and agreement. 

 

The Test Site Administrator and Test Site Coordinator will receive email confirmation of approval within 1-2 business days.  If the test site has not received the email, please check the “spam” or “junk” folder first and then contact AAFCS.