Registration Template

After the assessment product(s) have been purchased, the Test Site Administrator and Test Site Coordinator may register test candidates.  All test candidates must be registered with AAFCS prior to testing. Rosters must be submitted through the AAFCS portal by the 15th of the month prior to testing. 

Download the 2024 - 2025 Pre-PAC Registration Template (Microsoft Excel) and enter the information for test candidates and the approved test site.   Data Required in the Template is Provided Below.  

First Name Middle Name Last Name Alternate Name Primary Address State Title Organization Name
REQUIRED OPTIONAL REQUIRED

REQUIRED

 REQUIRED REQUIRED REQUIRED

Candidate’s first name

Delete any special characters, accent marks, or extra spaces

Candidate’s middle name

Delete any special characters, accent marks, or extra spaces

Candidate’s last name

Delete any special characters, accent marks, or extra spaces

Enter the STATE ISSUED student identification number or a UNIQUE identification number assigned to the student for testing

 State Abbreviation (Use 2-Letter Abbreviation in ALL CAPS) Select the Name of the Assessment from the Dropdown Menu Enter the Test Site Code

Complete the Registration Template Data Fields with the following information (please note that Columns A, B, and C are LOCKED and CANNOT be EDITED):

  • First Name (Column D) – Required*:  Enter the candidate’s first name; Delete any special characters, accent marks, or extra spaces in the name field.
  • Middle Name (Column E) - Optional: Enter the candidate’s middle name; Delete any special characters, accent marks, or blank spaces in the name field.
  • Last Name (Column F) – Required*:  Enter the candidate’s last name; Delete any special characters or accent marks, or extra spaces in the name field.
  • Alternate Name (Column G) – Required*:  Enter the Student’s Unique ID Number (up to 15 characters). The Student’s Unique ID Number is the state-issued number used for data reporting purposes.  If the state-issued number cannot be used, please assign a UNIQUE identification number to each student (can be combination of letters and numbers).  Delete any blank spaces before or after the identification number.
  • Primary Address State (Column H) – Required*:  Enter the two-letter state abbreviation in ALL CAPS
  • Title (Column I) – Required*:  Select the name of the Pre-PAC assessment from the dropdown arrow.  
  • Organization Name (Column J) – Required*:  Enter the Test Site Approval Code assigned by AAFCS; Delete any blank spaces before or after the code.

IMPORTANT NOTES REGARDING THE REGISTRATION TEMPLATE:

  • Do NOT alter the template as it will corrupt the formulas built into the spreadsheet.  Please note that Columns A, B, and C are LOCKED for editing.  Once the required fields are completed in the template, the information in Columns A, B, and C will populate.
  • Test Sites should ensure that the template is saved with a file name reflecting the state abbreviation, the test site code, and the assessment title. (Example:  VA-SS230999-CulinaryArts). 
  • Delete any special characters, accent marks, commas, ampersands, or extra spaces at the beginning or end of the data in the fields. These characters and spaces will cause errors in registration and administration.
  • A separate template must be completed and saved for each assessment title ordered.
    • The template will allow up to 75 test candidates.  A separate template can be used for additional test candidates (above 75).  
    • To organize candidates by a specific class or group, submit a separate registration template for each class/group.

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